General Registration Process Policy

General Registration Process Policy

POLICY ID: 1.1 (5A)

Approved version:  1 December 2014


This policy provides guidance to the Board in considering applications for registration from professional engineers.

Part 2 of the Act, Registration of Professional Engineers of Queensland (RPEQ), establishes a framework for the Board to receive and assess applications for registration.

This Policy addresses the process to be adopted by the Board for assessing applications for registration.


The Board accepts applications for registration in accordance with s.8 of the Act. Under s.9 of the Act, an applicant for registration is eligible for registration only if:

    1. the applicant is qualified, under s.10 of the Act, for registration; and
    2. the Board considers the applicant is fit to practise as a registered professional engineer

Under section 10(1)(b) of the Act, a person is qualified for registration in an area of engineering if the applicant has the qualifications and competencies prescribed under regulation.

Fitness to practise

Before the Board will approve registration or renewal of registration, a person must satisfy the Board that they are fit to practise. This is demonstrated by reference to any one of the following six elements.


    1. Indictable offences:
    2. Offences against the Act or repealed Act:
        These are a matter of record. Disqualification from registration by the Queensland Civil and Administrative Tribunal (QCAT) would preclude a person from applying for renewal of registration. Fines and other penalties would not preclude a person from obtaining renewal of registration but may provide a line of enquiry / concern if repeat offences occur.
    3. Any other offence relating to the practice of engineering, against a law applying, or which applied, in Queensland, or the Commonwealth or any other state or territory of Australia or a foreign country:
        Refusal of registration to practise as a professional engineer in the Commonwealth, another state, or territory or a foreign company may be grounds for refusal of registration.

Registration to practice as a Registered Professional Engineer under a law applying, or that applied in the Commonwealth, another state or territory of Australia or a foreign country has been cancelled or suspended by the relevant registration body:

Refusal or cancellation of registration or licensing in another jurisdiction may be grounds to refuse registration.

Any application for registration as a registered professional engineer has been refused by any registration Board:

Refusal or cancellation of registration or licensing as a professional engineer by a professional body would be grounds to refuse registration or renewal of registration. However, the Board would be obliged to consider a fresh application for registration if conditions about the applicant have changed. For example, a person may have applied under 18(b) and has subsequently gained further experience.


The Board would refuse registration or renewal of registration if from investigation, the Board deemed that the person was intrinsically culpable for the bankruptcy for example. evidence such as unethical behaviour leading to significant loss by  creditors,

Deed of Company Arrangement (DoCA), winding up, or receivership:

The Board will refuse registration or renewal of registration if, upon receipt of reports from receivers, liquidators or administrators, there are concerns of any voidable transactions, undue preferences, insolvent trading or any fraudulent conduct on the part of the applicant for registration or renewal.

Other issues:

Where medical issues such as mental and physical health are Board of Professional Engineers of Queensland Policy raised, the Board requires a medical certificate that the person is fit to practise before registering or renewing registration.

Areas of Engineering

The current list of areas of engineering and the relevant assessment entities can be found on the Board’s website


Deciding the application
  • The Board may (in relation to any or all of the areas applied for) Accept the applicant as meeting the criteria, grant the application, register the applicant and issue a Certificate of Registration.
  • Seek additional information from the applicant where necessary to make a decision. This may include a statutory declaration from the applicant detailing the circumstances resulting in the fitness to practise declaration.
  • Defer the application.
  • Refuse the application where it fails to meet the criteria. The Board is required to send an Information Notice under s.14 and refund the application fees. A refusal is appealable to the Tribunal.
Mutual Recognition

Applications may also be made under the Trans-Tasman Mutual Recognition (Queensland) Act 2003 and the Mutual Recognition (Queensland) Act 1992) (fm1.1.1). Applicants must be registered with an interstate or New Zealand registration authority in an equivalent occupation.

Renewals and continuing competencies

Renewals and continuing competencies The period of registration is the financial year and the Board is required to send a renewal notice under s.17 (Gazetted Form 3 – Application for Renewal of Registration) at least three months prior to expiry.

Applications for renewal are automatically accepted until 1 month prior to expiry and the Board may accept applications at any time prior to expiry where it considers this reasonable. In deciding whether to grant renewal, the Board considers the same matters as for initial registration. On acceptance, a new Certificate of Registration (Form 1 – Certificate of Board of Professional Engineers of Queensland Policy Registration) is issued to the applicant. Where renewal is refused, the Board issues an Information Notice (s19) to advise the applicant.


Related legislation:

Professional Engineers Act 2002

Part 2 – Registration of Professional Engineers

Gazetted Forms:

Form 1 – Certificate of Registration

Form 1.1.1 – Application under Mutual Recognition

Form 2 – Application for Registration

Form 3 – Application for Renewal of Registration


Code of Practice